Are you considering launching a website to address one or more communication needs? Below you can find important information that you need to take note of first.
There is an established structure for the Faculty of Medicine's online presence on the internet. This structure applies to all activities at the faculty following a decision by the dean. New websites for parts of the organisation are only granted in exceptional cases.
The majority of activities usually already have good options for communication via our faculty-wide websites or the University's research portal LUCRIS (which is also displayed in an online interface).
Benefits of investing in LUCRIS
As a researcher, you get many benefits when you present yourself and your research in LUCRIS. You get a clear and easy-to-manage presentation that you can update yourself or with the help of a designated person close to you. As LUCRIS is a database, both searchability and the ability to connect information are better than on a website.
Furthermore, you do not have to monitor various laws and regulations with which the University must comply when publishing online on your own (because we are a public authority). LUCRIS has joint overhead funding and you pay no more than the fee to use the research portal.
A website may be required on special grounds
There are a few situations in which it is possible to apply for your own website. These include when there is a need that cannot be met by LUCRIS or potential alternatives. Examples of such needs may be:
- Profiling and marketing needs that cannot be achieved using LUCRIS. For example, there may be certain collaborations and projects together with other organisations.
- Target groups that are not primary in LUCRIS (e.g. participants in patient studies and business).
- Clearly formulated requirements on the website from funding bodies, for example.
- Functionality (e.g. news and calendar functions).
In order for the application to be granted, you are also required to have allocated sufficient resources. The resources must be sufficient to build and operate the website and to stay up to date on current legal requirements.
Approved websites must always be built using the University's common web solution (Drupal) unless otherwise agreed in connection with the application.
Who can give more information and how do I apply for a new website?
- Contact the communications officer at the department where you work. If you do not belong to a department, find the contact person at the faculty's communications section (see "More information"). You can then discuss what your communication needs are and whether a new website is the most appropriate solution.
- You fill in the application forms (application + target group analysis) and submit them in line with the instructions.
- Your head of department will notify you of a decision once it has been made (decisions are taken jointly by the head of department and the faculty's head of communications).
What happens after the decision?
If your application has been approved, you will receive guidance and help with registering domain names, transition meetings, training and more until the website is launched.
In the event of a rejection, you can discuss other options with your departmental communications officer. This may involve a blog, social media or email newsletters, for example.