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How Covid-19 is handled at the Faculty of Medicine

On this webpage:


New general guidelines and information regarding holiday celebrations

From 14 December all local guidelines are replaced by new national guidelines from the Publich Health Agency.

 Read more at the Public Health Agency web page.


Decisions and recommendations January 21

As the spread of infection remains serious, the government announced additional restrictions for the whole of Sweden on 18 December 2020. Among other things, all activities conducted by the state and which are not necessary should be shut down immediately until 24 January 2021. Furthermore, all government agencies have a particular responsibility to ensure that all staff who do not need to be at the workplace are to work from home up to and including 24 January 2021.  For the University, this means that all parts of the organisation are affected.

In order to ensure a safe work and study environment for employees and students, and to help to reduce the spread of infection throughout society, the University and the Faculty of Medicine has made the following decision. The decision initially applies to the organisation up to and including 24 January 2021. The conditions that may apply to the organisation for the period from 25 January 2021 will be announced later.

These are the regulations at the Faculty of Medicine:

General measures

Work from home
Employees who do not need to be at the workplace to maintain necessary activities are to work from home. The line manager assesses the possibility for such work, taking activities and the work environment into account. Necessary activities refer to such tasks that can only be performed on site on the Faculty's premises and that cannot be postponed without significant consequences for personnel, finance or animal welfare.

Domestic business trips
Until further notice, only domestic business trips are granted which the line manager has deemed necessary and possible to undertake in a way that avoids spreading Covid-19. The Public Health Agency’s rules and recommendations are to be observed for such trips.

Foreign business trips
Until further notice, only permission for business trips abroad are granted which the line manager has deemed necessary and possible to undertake in a way that avoids spreading Covid-19 and taking into consideration any travel restrictions. In cases where the Ministry for Foreign Affairs advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.

Visits
Visits will only be received, including suppliers and craftsmen, to the extent that it is deemed absolutely necessary and possible to conduct by the operational manager while avoiding the spread of Covid-19. In the case of international visits, consideration must be given to any travel restrictions as well as the rules and recommendations of the visitors’ home countries.

Meetings and gatherings
Meetings, conferences or other gatherings are to be conducted digitally. In exceptional cases where physical gatherings must be held, the rules and recommendations of the Public Health Agency to reduce the spread of infection are to be observed. Physical meetings, conferences or other gatherings are never to be organised with more participants than necessary. This applies to all activities at the University, i.e., education, research, external engagement and administration. It applies to gatherings of the University’s employees and students as well as invited guests.

Assessment of risk
An assessment of the risk of infection must be made in all activities and working places and sufficient measures must be taken to avoid the spread of infection. The manager responsible for the work environment is also responsible for the employees' work environment during work from home. In accordance with the University's regulations, a risk and impact assessment of the individual work environment in the home must be made in each individual case.
If work is negatively affected by the decisions and recommendations, you should contact your manager in order to secure that your work can be completed in the best way.

Education at first and second cycle level

Online education
Teaching and assessment of students’ performance (examination) is to be conducted digitally without physical attendance on the University’s premises. Only teaching and assessment that are impossible to conduct remotely, or possible only with great difficulty, may be carried out with physical attendance on the University's premises following a decision by the dean. In such activities, this decision and the Public Health Agency’s rules, general guidelines and recommendations to reduce the spread of Covid-19 are to be observed. Such activities are to be preceded by a risk assessment concerning the risk of spreading infection. The dean is deciding in detail how the risk assessment is to be carried out. This decision cannot be delegated further.

Study from home
Students are encouraged to study from home by default. Study spaces and computer rooms will be accessible until March 31 2021 only to a limited extent and for students who need such a space, e.g. for information retrieval, use of reference materials, access to distance learning and examination equipment. Other spaces intended for students, such as group rooms, lunch rooms, coffee rooms etc. must remain closed during this period.

Libraries and locales
Libraries will be kept open with limited hours for the University's employees and students to the extent necessary to allow deposits or lending of books and access to reference literature. Furthermore, it is permitted that practical skills exercises and laboratory work within the educational activities are carried out on the university's premises. This must be preceded by a risk assessment.

Course and programme syllabi
Changes in approved course and programme syllabi regarding the spring semester of 2021 concerning the forms of assessment of the students’ performance and for teaching to be conducted using digital solutions are permitted to the extent that is necessary for compliance with this decision. The decision on changes is made by the officer who made the decision on the course or programme syllabus in question. The decision is to be documented and the reason for the change is to be stated. There is to be consultation with the student union concerned.

Education abroad
The Faculty of Medicine cancels all courses abroad for students studying in educational programmes that lead to a degree in the care profession, during the spring term of 2021, since this cannot be carried out safely with reference to the spread of Covid-19.

Students from other countries
The Faculty of Medicine will only receive students from other countries for education o the extent possible while taking into consideration any travel restrictions and avoiding the spread of Covid-19, and the rules, regulations and recommendations of the students’ home countries.

The Faculty's PhD program

Online education
Teaching and assessment of PhD students’ performance (examination), except public defences of doctoral theses and half-time reviews, is to be conducted digitally without physical attendance on the University’s premises. Only teaching and assessment that are impossible to conduct remotely, or possible only with great difficulty, may be carried out with physical attendance on the University's premises following a decision by the dean. In such activities, this decision and the Public Health Agency’s rules, general guidelines and recommendations to reduce the spread of Covid-19 are to be observed. Such activities are to be preceded by a risk assessment concerning the risk of spreading infection. The dean is deciding in detail how the risk assessment is to be carried out. This decision cannot be delegated further.

Course syllabi
Changes in approved course syllabi regarding the spring semester of 2021 concerning the forms of assessment of the PhD students’ performance and for teaching to be conducted using digital solutions are permitted to the extent that is necessary for compliance with this decision. The decision on changes is made by the officer who made the decision on the course syllabus in question. The decision is to be documented and the reason for the change is to be stated. There is to be consultation with the student union concerned.

Education components abroad
Education components abroad are only to be carried out in the extent that these are deemed possible to conduct safely based on any travel restrictions and avoiding the spread of Covid-19, and while taking into consideration the host country’s and the higher education institution’s rules, regulations and recommendations. The Faculty of Medicine advises against studying abroad in countries that the Ministry of Foreign Affairs advises against traveling to.

PhD students from other countries
The Faculty of Medicine will only receive PhD students from other countries for education to the extent possible while taking into consideration any travel restrictions and avoiding the spread of Covid-19, and the rules, regulations and recommendations of the PhD students’ home countries.

Study from home
Students are encouraged to study from home by default, if they do not need to be at the workplace to maintain necessary activities. Necessary activities refer to such tasks that can only be performed on site on the Faculty's premises and that cannot be postponed without significant consequences for personnel, finance or animal welfare. The line manager assesses the possibility for such work, taking activities and the work environment into account.

Libraries 
Libraries will be kept open with limited hours until March 31 for the University's employees and students to the extent necessary to allow deposits or lending of books and access to reference literature.

Public defences of doctoral theses
At public defences of doctoral theses, the doctoral students and principal supervisor should be present on the University's premises. In addition, either a local examining committee member and chairman can participate via link. Opponents, external committee members, assistant supervisors and others must participate via a link.

Half time reviews
At half time reviews it is appropriate that half-time reviewers from Lund University are appointed. The PhD student and main supervisor should be present on the university's premises. Reviewers and assistant supervisors can participate via a link. Other participants must not attend the university's premises but can attend via a link.


Information from the Faculty management

Follow the Faculty management information about Covid-19 here.

Information from the Faculty management regarding Covid-19


Questions about students and education

Information to students on the Student website

There is  extensive support in the form of questions and answers on the university's staff web: FAQ for students

Students' questions are primarily referred to the University's studentreception@lu.se and the respective study counselors.

In- and out traveling students on exchange refer to the faculty's international office.

Teacher questions are primarily referred to the respective program director / program manager, who if necessary, sends the questions to the emergency preparedness group.

Here you find information about resources at the Faculty and LU for online teaching.


Questions about doctoral students and postgraduate education

A FAQ is published for questions about the postgraduate education at Intramed.

Questions from doctoral students and supervisors are referred to the department's deputy head of department responsible for postgraduate education.

You can also contact the postgraduate education office.

Questions from doctoral students regarding course places are referred to postgraduate education coordinator Anette Åkerberg, anette.akerberg@med.lu.se, 046-222 7391.

Questions from course coordinators and examiners are referred to study coordinator Tomas Deierborg, tomas.deierborg@med.lu.se, 046-222 0197.


Questions about the activities of departments and units

Employee

Questions from employees are referred to the nearest manager and alternatively to corona@bygg.lu.se.

There is also extensive support in the form of questions and answers on the university's staff web: FAQ for Staff.

Manager

The Head of Department / equivalent has overall responsibility for the issues that need to be addressed. Lund University administration has compiled labor law information on the basis of the coronavirus to support all managers at the university. On Intramed you find links and tips for you as a manager.
There is also extensive support in the form of questions and answers on the university's staff web: FAQ for Managers


IT-support and Library Service

Temporary Changes:


Questions about events and meetings

Lund Universitys decision about meetings, conferences or other gatherings


Questions about animals used for scientific purposes

FAQ about covid-19 regarding animals used for scientific purposes and the regional ethics committees are published and updated by the Swedish Board of Agriculture.

FAQ - the Swedish Board of Agriculture

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