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How Covid-19 is handled at the Faculty of Medicine

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New more strict recommendations for Skåne

On October 27 the Public Health Agency and Region Skåne decided on more strict recommendations for Skåne regarding Covid-19. The new recommendations are currently going to be in place until November 17, but this period may be extended.

Comments from the management for the Faculty of Medicine:

  • We do not make any immediate changes to the faculty’s educational programmes as they are already adapted to minimize the risk of spreading the virus. We follow events in Skåne carefully and will adapt education steps and exams when it is needed. Region Skåne has decided that face masks must be used in any care situation when it’s necessary to be less than 1 meter from each other. The same applies to any education exercise where we simulate such a situation; a mask must be worn. The responsible teacher, in discussion with program management, decides when masks should be used.
  • All meetings, except within the daily work group, should be done in a digital form.
  • It is recommended that all physical meetings and events, such a conferences, are cancelled or held digitally, to begin with until November 17.
  • Home work is encouraged to the extent that the closest manager of any employee thinks it is feasible, considering work itself and work environment.
  • Employees who have to be physically present at the work place are encouraged to avoid rush hours for travelling to work. Managers should adjust the work hours of the staff to enable safe travelling.
  • The presence in our premises is being reviewed, to see if any measures have to be taken to limit this even more.

Starting October 27, the following applies to all who are in Skåne, by the decision of the Public Health Agency:

  • Everyone should avoid travelling by public transport or other means of mass transportation. Trips that cannot be avoided, such as going to work, school or care visits, can be made.
  • Everyone should refrain from staying in crowded indoor environments, such as shops and shopping centers. Necessary visits to, for example, grocery stores and pharmacies can be made.
  • Everyone is advised against arranging or participating in sport competitions where many meet and where travel is necessary.
  • Everyone should avoid socializing with people other than those you live with or meet every week.
  • All businesses should take steps to minimize the number of visitors at the same time, adjust opening hours and offer digital options.
  • Employers should give opportunities and encourage staff to work from home whenever possible. Business trips, conferences and other physical meetings should be avoided.

Information about the new strict recommendations for at Region Skånes website (in Swedish)

Decisions and recommendations

The Swedish Public Health Agency’s rules, general guidelines and recommendations to reduce the spread of infection are  to be observed. Lund University and the Faculty of Medicine have regulations on measures in response to the ongoing outbreak of covi-19.

These are the regulations at the Faculty of Medicine:

General measures

Domestic business trips

At the Faculty of Medicine will, until further notice, only domestic business trips be permitted which in consultation with the line manager are deemed necessary and possible to undertake in a way that avoids spreading Covid-19. The Swedish Public Health Agency’s recommendations are to be observed for such trips.

Foreign business trips

At the Faculty of Medicine will, until further notice, only business trips abroad be permitted which in consultation with the line manager are deemed necessary and possible to undertake in a way that avoids spreading Covid-19 and take into consideration any travel restrictions. In cases where UD advises against personal travel, this advice is also to be observed for business trips abroad as far as this is deemed possible.

International visits

At the Faculty of Medicine international visits will be received to the extent that it is deemed possible while avoiding the spread of Covid-19 and complying with any travel restrictions as well as the rules, regulations and recommendations of the visitors’ home countries.

Meetings and gatherings

As far as possible meetings, conferences or other gatherings are to be conducted using digital tools. In cases where physical gatherings are held, the rules and recommendations of the Swedish Public Health Agency to reduce the spread of infection are to be observed. Physical meetings, conferences or other gatherings are never to be organised with more than 50 participants. This applies to all activities at the University, i.e. education, research, external engagement and administration. It applies to gatherings of the University’s employees and students as well as invited guests.

Work from home

At the Faculty of Medicine, employees should work from home to the extent that their immediate supervisor considers possible having regard to the activity and work environment.

In cases where studies or work are negatively impacted by the decision above, you are to contact your line manager or programme director so that work and studies can be conducted in the best possible way. 

Education at first and second cycle level

Teaching and assessment

Teaching and assessment of students’ performance may be conducted on the University’s premises as of 15 June 2020. In such activities, this decision and the Swedish Public Health Agency’s rules, general guidelines and recommendations to reduce the spread of Covid-19 are to be observed. Priority is to be given to teaching and assessment that is impossible, or possible only with great difficulty, to conduct remotely. Such activities are to be preceded by a risk assessment concerning the risk of spreading infection. No physical gatherings are to be of more than 50 people.

Course and programme syllabi

Changes in approved course and programme syllabi regarding the autumn semester of 2020 and the the spring semester of 2021 is permitted concerning the forms of assessment of the students’ performance and for teaching to be conducted using digital solutions to the extent that is necessary for compliance with this decision. The decision on changes is made by the officer who made the decision on the course or programme syllabus in question. The decision is to be documented and the reason for the change is to be stated. There is to be consultation with the student union concerned.

Education components abroad

Education components abroad, is allowed to the extent that these are deemed possible to conduct safely based on any travel restrictions and while taking into consideration the receiving county’s and the higher education institution’s rules, regulations and recommendations. The Faculty of Medicine advises against studying abroad in countries that the Ministry of Foreign Affairs advises against traveling to. The Faculty's courses located abroad in these countries are canceled or given with different focus for the time being.

Students from other countries

To receive students from other countries for education at Lund University is allowedto the extent possible while taking into consideration any travel restrictions as well as the rules, regulations and recommendations of the students’ home countries.

Teaching at the Faculty of Medicine at first and second cycle level will take place both digitally and in the university premises. In all education on campus, social distancing must be followed according to the Public Health Agency's regulations, general advice and recommendations, when possible. When it is not possible, for example during skills training, the same rules shall apply as in the healthcare in a similar situation.

From 30 November, only the following educational components will be carried out on the university's premises, for the remainder of the autumn semester 2020:

  • select prioritized theoretical components of the first semester,
  • all practical exercises (laboratory work and skills training), adapted to reduce the risk of the spread of infection,
  • examinations which, in order to maintain legal legitimacy and equal conditions, cannot be conducted online,
  • programmes with international students, where students need to be offered education on the university's premises for the purpose of residence permits.

There may be those who feel anxious or hesitant about parts of their education being carried out on site. Here you find more information behind  which aspects of the education are conducted on site and why.

Teaching facilities

A maximum of 50 persons may be present in teaching facilities at any time. In addition, the teaching facilities are subject to a temporary maximum number per classroom according to the following principle:

  • For premises with free seating, the maximum number is half of the regular maximum number, but not more than 50 persons.
  • For premises with theatre seating, the maximum number is one third of the regular maximum number, but not more than 50 persons.

The faculty's PhD program

Teaching and assessment

Teaching and assessment of students’ performance may be conducted on the University’s premises as of 15 June 2020. In such activities, this decision and the Swedish Public Health Agency’s rules, general guidelines and recommendations to reduce the spread of Covid-19 are to be observed. Priority is to be given to teaching and assessment that is impossible, or possible only with great difficulty, to conduct remotely. Such activities are to be preceded by a risk assessment concerning the risk of spreading infection. No physical gatherings are to be of more than 50 people.

Course and programme syllabi

Changes in approved course and programme syllabi regarding the autumn semester of 2020 and the the spring semester of 2021 is permitted concerning the forms of assessment of the students’ performance and for teaching to be conducted using digital solutions to the extent that is necessary for compliance with this decision. The decision on changes is made by the officer who made the decision on the course or programme syllabus in question. The decision is to be documented and the reason for the change is to be stated. There is to be consultation with the student union concerned.

Education components abroad

Education components abroad, is allowed to the extent that these are deemed possible to conduct safely based on any travel restrictions and while taking into consideration the receiving county’s and the higher education institution’s rules, regulations and recommendations. The Faculty of Medicine advises against studying abroad in countries that the Ministry of Foreign Affairs advises against traveling to. The Faculty's courses located abroad in these countries are canceled or given with different focus for the time being.

PhD-students from other countries

To receive PhD-students from other countries for education at Lund University is allowedto the extent possible while taking into consideration any travel restrictions as well as the rules, regulations and recommendations of the students’ home countries.

Teaching online and on campus

Teaching and examination at the PhD level at the Faculty of Medicine will take place both digitally and in the University's premises.

Prioritization of components to be carried out in the University's premises

The following components are prioritised and will be held in the University's premises:

  • The PhD studies course Oral Communication
  • Public defences of doctoral theses
  • Half-time reviews

Other PhD courses can be held on the University's premises, subject to availability. If there are no suitable premises, the teaching should be conducted digitally.

Public defences of doctoral theses and half-time reviews

From November 24, it is forbidden to organize public gatherings and public events with more than eight participants. Since public defences of doctoral theses is a public event maximum eight people may participate on site. Priority is given to doctoral student, supervisor, chairmen and, if possible, internal grading committee members.

Read more in the FAQ

Premises

A maximum of 50 people may be present at the same time in premises for courses, half-time reviews and public defences of doctoral theses. In addition, the facilities are subject to a temporary maximum number per room according to the following principle:

  • For premises with free seating, the maximum number is half of the regular maximum number, but not more than 50 persons.
  • For premises with theatre seating, the maximum number is one third of the regular maximum number, but not more than 50 persons.

Information from the Faculty management

Follow the Faculty management information about Covid-19 here.

Information from the Faculty management regarding Covid-19

Questions about students and education

Information about education and Covid-19, for the autumn semester of 2020, to all teachers at the Faculty of Medicine.

Information to students on the Student website

There is  extensive support in the form of questions and answers on the university's staff web: FAQ for students

Students' questions are primarily referred to the University's studentreception@lu.se and the respective study counselors.

In- and out traveling students on exchange refer to the faculty's international office.

Teacher questions are primarily referred to the respective program director / program manager, who if necessary, sends the questions to the emergency preparedness group.

Here you find information about resources at the Faculty and LU for online teaching.

Contingency team

A contingency team is assembled under the leadership of the Vice Dean Maria Björkqvist.
The group includes:

  • Maria Björkqvist, Vice-Dean
  • Ketty Andersson, Chair, The Rehabilitation Programmes Board
  • Thomas Hellmark, Chair, The Master’s Programmes Board
  • Christer Larsson, Chair, The Medical Degree Programme Board
  • Irén Tiberg, Chair, The Nursing, Radiography, and Reproductive, Perinatal and Sexual Health Programmes Board
  • Anna Arstam, Education Strategist
  • Elisabeth Axell, International Manager
  • Josefina Moe, Head of the Education section
  • Johanna Sandahl, Head of Communications

Questions about doctoral students and postgraduate education

A FAQ is published for questions about the postgraduate education at Intramed.

Questions from doctoral students and supervisors are referred to the department's deputy head of department responsible for postgraduate education.

You can also contact the postgraduate education office.

Questions from doctoral students regarding course places are referred to postgraduate education coordinator Anette Åkerberg, anette.akerberg@med.lu.se, 046-222 7391.

Questions from course coordinators and examiners are referred to study coordinator Tomas Deierborg, tomas.deierborg@med.lu.se, 046-222 0197.

Contingency team

A contingency team is assembled under the leadership of the Vice Dean Karin Jirström.

The group includes:

  • Karin Jirström, Vice Dean responsible for postgraduate education, convening
  • Tomas Deierborg, study coordinator for postgraduate education
  • Bengt-Olof Nilsson, Assistant Head of Department, EMV
  • Eva Ageberg, Assistant Head of Department, IHV
  • Johan Flygare, Assistant Head of Department, ILM
  • Lars Hagander, Assistant Head of Department IKVL
  • Yvonne Giwercman, Assistant Head of Department, ITM
  • Lena Eliasson, Assistant Head of Department; IKVM
  • Emma Roybon, Head of research administration
  • Anette Saltin, Research studies coordinator
  • Anette Åkerberg, Research studies coordinator
  • Johanna Sandahl, Head of Communications
  • Representative from MDR

Questions about the activities of departments and units

Employee

Questions from employees are referred to the nearest manager and alternatively to corona@bygg.lu.se.

There is also extensive support in the form of questions and answers on the university's staff web: FAQ for Staff.

Manager

The Head of Department / equivalent has overall responsibility for the issues that need to be addressed. Lund University administration has compiled labor law information on the basis of the coronavirus to support all managers at the university. On Intramed you find links and tips for you as a manager.
There is also extensive support in the form of questions and answers on the university's staff web: FAQ for Managers

IT-support and Library Service

Temporary Changes:

Questions about events and meetings

Lund Universitys decision about meetings, conferences or other gatherings

Questions about animals used for scientific purposes

FAQ about covid-19 regarding animals used for scientific purposes and the regional ethics committees are published and updated by the Swedish Board of Agriculture.

FAQ - the Swedish Board of Agriculture

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